Printable Employee Attendance Report Templates (Excel / Word) (2024)

You need an employee attendance report template to track the working hours of your employees and to ensure that they get paid accurately. It saves you money and time while tracking the attendance of your team.

What is an employee attendance report?

An employee attendance report is a document that records the regularity of the employees and their other attendance data for payroll or scheduling purposes. It is a useful tool used to track and document employees’ hours. It is also referred to as an attendance tracker.

Furthermore, this report typically includes the following information;

• Employee details including their name, address, contact number, etc.
• Total number of absents or presents
• The time employees check in and check out
• Reasons for absentees

What are the benefits of creating an employee attendance report?

Let us discuss the benefits of creating this report;

Simplify the process of planning and scheduling

For growing companies and large organizations, it can be challenging to track every employee’s working hours and attendance. With this report, you can track who is absent, present, sick, on leave, and more. It also enables you to divide the workload and schedule your shifts accordingly.

Determine attendance issues

You can determine which employees are absent continuously or frequently late by recording attendance and evaluating your attendance report. Your business productivity and team morale can be affected due to employee absenteeism. Hence, this report helps you identify attendance issues and then address them with your employees to reduce the impact on your company.

Streamlines payroll

You can pay your team accurately for their payable work time by using an employee attendance report. It also allows you to calculate how many days and hours your employee worked for a specific project.

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The limitations of an employee attendance report:

Filling out employee attendance data manually was a cumbersome and error-ridden process. Nowadays, a digital attendance form is used to track the regular attendance of employees. But, this document also has some limitations;

It isn’t easy to track leave and overtime

By using this form, the employees may have to calculate their overtime, accrued vacation time, and track leave or they may ask their HR representative to calculate it for them. This method enhances the chances of making mistakes.

Lack of productivity

It isn’t easy to use the employee attendance report to determine productivity. It just indicates whether or not an employee worked on a specific day but not the projects they worked on. The report doesn’t indicate how productive employees are while working on particular projects. It also doesn’t show how they spend their time at work. Moreover, you need to find out the number of hours they spend on doing projects to get a clear picture of productivity.

Payroll challenges

If you record the inaccurate times in the attendance report then the payments will also be incorrect. The employees who aren’t sincere with your company can enter the incorrect hours on purpose. The errors can lead to inaccurate payroll and invoicing. Also, it can affect your company’s profitability.

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